Enterprise Ops & Bid Support Intern (AU)

We’re Heidi.

We're building the future of healthcare by giving every clinician the earth's finest AI Care Partner. In just 18 months, our clinical AI products have absorbed the administrative chaos of 73 million patient visits. Today, we support over 2.5 million patient sessions a week across 190+ countries.

Healthcare systems are failing us; clinicians spend more time on documentation than on patients, and the human connection that makes medicine worth practicing is eroding. Our mission is simple: double the world’s healthcare capacity and strengthen the human connection at its heart.

We found product-market fit with a freemium medical scribe that clinicians love. Now, we're expanding. Every task a clinician hands to Heidi is a patient who feels more attended to, a health system unclogged, and a clinician who gets to be a clinician again.

If you don’t choose easy and you want to build something way bigger than yourself then, choose the challenge, choose Heidi.

The Role

Tender & bid support

This is the heart of the role. You'll get hands-on exposure to the full lifecycle of our bids - qualification, bid planning, drafting, internal reviews, submission, and post-bid review - supporting the Deployment Lead and learning how clinical, technical, legal, and commercial teams come together to produce responses that score well against evaluation criteria.

• Support bid qualification and help develop clear bid plans, timelines, and responsibilities

• Support the preparation, coordination, and submission of public sector tenders, panel applications, and RFx responses across AU health markets

• Continuously monitor tender portals and online sources for new open tenders relevant to Heidi, and flag opportunities to the team

• Help draft and refine response content that speaks to health system priorities and scoring criteria

• Help coordinate inputs from subject-matter experts (clinical, technical, legal, commercial) into bid responses

• Support internal reviews, keep version control tidy, and help get polished submissions in on time and up to compliance, governance, and quality standards

• Track tender timelines, deliverables, and internal review checkpoints across multiple simultaneous bids

• Assist with completing customer security questionnaires and vendor assessment documentation

• Support drafting of strategic positioning statements and supporting artefacts for tenders

• Sit in on post-bid reviews, capturing scores, feedback, and lessons learned to sharpen our bid approach over time

• Maintain and improve tender response playbooks, reusable content libraries, and bid templates

Market intelligence & coverage

• Maintain the market penetration map and TAM/market coverage data for the AU enterprise market

• Support territory planning and account mapping — keeping account and coverage data current and actionable

• Maintain competitive positioning documents and monitor key competitor developments

• Support research into new market and expansion opportunities

Enterprise sales operations

• Help build and maintain sales enablement assets (competitive positioning docs, conference playbooks, presentation content)

• Support customer case study development — sourcing, drafting, and coordinating reviews with marketing

• Own pipeline and CRM hygiene — creating and qualifying deal records in HubSpot, maintaining quarterly deal trackers, cleaning up reports and dashboards, and building/enriching outbound contact lists

• Run recurring team reporting — compiling weekly enterprise reports and summaries for leadership syncs, and keeping account plans and deal notes current for priority accounts

• Support logistics and content for enterprise events and roadshows

Commercial & deal support

• Maintain case studies, pricing models, and business case templates with current data

• Support deal owners with research, document preparation, and follow-ups across active enterprise deals

• Help prepare commercial and technical artefacts for enterprise opportunities (solution overviews, supporting documentation)

Process & tooling

• Help systematise repeatable processes — checklists, knowledge bases, and workflows for tenders and enterprise deals

• Contribute to internal automation initiatives

What you'll need

• Exceptional written communication — able to draft clear, structured, professional documents

• Highly organised with strong attention to detail; comfortable juggling multiple deadlines in parallel

• Comfortable with numbers — able to maintain models, trackers, and market data with accuracy

• Proactive, resourceful, and able to work independently with light-touch direction

• Interest in healthcare, government procurement, or B2B enterprise sales

• Currently studying or recently completed a degree in business, law, health, communications, or a related field

• Cross-disciplinary thinking — able to connect the dots across commercial, clinical, technical, and operational domains and translate between them

• A generalist mindset — comfortable switching between varied contexts and picking up unfamiliar problems quickly

Nice to have

• Exposure to tender/RFx or grant-writing processes

• Familiarity with the Australian public health system

• Experience with CRM or sales operations tools

How we show up

• Build for the next decade, not next quarter. Our targets are outrageous on purpose. The world's health doesn't have the luxury of incrementalism.

• Lead, don't wait. We treat tomorrow's problems today. Sometimes we build what's needed before it's wanted, and we're fine with that.

• Follow the evidence. Trust the patient. We pursue truth relentlessly. But when the subjective and objective disagree, we treat the patient, not the numbers. Ego is a comorbidity we can't afford.

• Own the outcome. Everyone here carries the company. Raise problems with solutions, solve them end-to-end, and never be a bystander.

• Ship, measure, go again. A button today, a workflow tomorrow. More iterations beat better planning. We're precise at pace, not reckless.

• Live in clinicians' reality. Not the ideal workflow, the twenty-patients-before-lunch actual one. We build for exhausted humans, and we'd better be decent ones while we do it.

Why Heidi?

You’ll join a team focused on real-world impact over imaginary valuations and glossy PR. We live and breathe the challenges of modern health systems, and are laser-focused on exacting the change we’d like to see. We’re medicos, engineers, builders, and designers who’ve felt the moral and practical toll of what non-care feels like. True A-players progress extremely fast here. The nature of the scale-up game is demanding, but we value sustainable performance and mental health. You're trusted to perform, and you set your schedule. We operate on outcomes > inputs, not process theatre. We all take the bins out, metaphorically and literally.

Building what we’re building isn’t always easy. But we didn’t choose easy, we chose to build something that actually matters. We hold ourselves to a higher standard because healthcare demands it. If you join Heidi, you recognise that the deeper question isn’t whether AI can solve the global healthcare crisis, but whose hands will shape it. The work is hard, but you will trust and admire the people you work beside, and rest easy knowing you’re doing the defining work of your career.

Why you will flourish with us 🚀?

• Direct mentorship from the Deployment Lead and exposure to senior commercial leaders

• Hands-on experience with real enterprise deals and public sector tenders

• A front-row seat to how AI is transforming healthcare delivery

• Ownership of meaningful work from day one — your playbooks and processes will outlive the internship

• Flexible hybrid working, with 3 days in the office

• If you have an impact quickly, the opportunity to fast track your startup career!