SpeechMind: AI Minutes for Public Administration

SpeechMind turns recordings of meetings and council sessions into finished, structured minutes, written in the formal language used in public administration. Teams record in the browser, on the mobile app or through Teams, Zoom and Webex, then review the draft and export it as a Word document in their own template.

Key Features

Protocol Types: Choose a verbatim, chronological, bullet-point or results-only protocol from the same recording, with speaker attribution.
Agenda Structure: Minutes are organized by agenda item, which can be entered before the session, and decisions, tasks and deadlines are pulled out automatically.
Administrative Language: Output is written in indirect speech in the style used by public bodies, with a glossary for local terms and support for custom protocol templates.
Conferencing Integrations: Recordings from Microsoft Teams, Zoom and Cisco Webex arrive in SpeechMind automatically, and finished protocols can be filed in Nextcloud.
Council Information Systems: Decisions and protocols are handed over to council information systems such as Session, SD.NET and more software.
Web App: Upload recordings of any length, merge up to four files into one protocol, or transcribe live from a microphone without creating an audio file.
Mobile App: iOS and Android app for in-person meetings of up to 10 people, recording in the app or uploading existing audio files.
Protocol Chatbot: Ask questions about a meeting, extract tasks and decisions, or rewrite passages with your own prompt.
Developer Access: Token-based GraphQL API with webhooks for finished protocols, role-based access and single sign-on via SAML 2.0 or OpenID Connect.
Data Protection: Processing on EU servers, no training on customer data, configurable deletion periods, with a published data processing agreement and impact assessment.

Use Cases

Council and Committee Sessions: Municipal clerks producing formal minutes for council, committee and board meetings.
Internal Administration Meetings: Departments documenting team meetings and working sessions without manual note-taking.
Regulated Organizations: Banks, utilities, educational institutions and companies that need meeting records processed inside the EU.
Follow-up Documents: Generating invitations, press releases or summaries from a meeting by describing the document needed.

Pricing

Two recordings are free after registration. Individual licences cost 69 EUR per user per month (up to 8 hours of recordings) or 139 EUR (up to 30 hours). Organization licences start at 89 EUR per month for 2 users and 10 hours, 180 EUR for 5 users and 30 hours, and 449 EUR for unlimited users and 40 hours. A 3-month pilot costs 499 EUR one-off with up to 90 hours and unlimited users. Prices exclude VAT.

Getting Started

Website: https://www.speechmind.com
Documentation: https://www.speechmind.com/docs
Free trial: https://www.speechmind.com/register

SpeechMind gives public administrations and other organizations a way to produce formal, structured minutes from spoken meetings, with integrations into the conferencing and council systems they already use and data kept in the EU.

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